EXPENSES AND FINANCIAL AID

II. EXPENSES AND FINANCIAL AID

 

Typical costs for one academic year (two semesters) based on an average undergraduate academic load of 12 semester hours are stated below.

 

  In-State Out-of-State
 Billed Expenses    
Tuition/Fees $11,068 $19,396
Room/Board $6,050 $6,050
Subtotal $17,118 $25,446
 Other Estimated Expenses  
 Books $1,600 $1,600
Transportation $2,388 $2,388
Miscellaneous/Personal $1,840 $1,840
Subtotal $5,828 $5,828
 Estimated Total  $22,946 $31,274


The preceding schedule outlines the costs for students at Alabama State University effective at the time this catalog was printed. It is the responsibility of the student to know the correct amount of tuition and other special fees, including non- Alabama resident surcharges. All fees are due and payable at the time of registration or on the specified payment deadline. REGISTRATION IS NOT COMPLETE UNTIL THE STUDENT RECEIVES A VALIDATED SCHOOL SCHEDULE. The status of the student on the opening day of the semester for which he or she is registered will determine the correct amount of charges.

The following charges apply to all day, evening and weekend students. ALL CHARGES ARE SUBJECT TO CHANGE WITHOUT PRIOR NOTICE.

 

Undergraduate

 

  In-State Out-of-State
 Billed Expenses    
Tuition/Fees $11,068 $19,396
Room/Board $6,050 $6,050
Subtotal $17,118 $25,446
 Other Estimated Expenses  
 Books $1,600 $1,600
Transportation $2,388 $2,388
Miscellaneous/Personal $1,840 $1,840
Subtotal $5,828 $5,828
 Estimated Total  $22,946 $31,274


 

Graduate

 

  In-State Out-of-State
 Billed Expenses    
Tuition/Fees $12,628 $22,516
Room/Board $6,050 $6,050
Subtotal $18,678 $28,566
 Other Estimated Expenses  
 Books $1,600 $1,600
Transportation $2,388 $2,388
Miscellaneous/Personal $1,840 $1,840
Subtotal $5,828 $5,828
 Estimated Total  $24,506 $34,394

 

SPECIAL FEES

Admission Application (non-refundable)                                                               $25.00

Applied Music, per semester                                                                                   $60.00

Audit Course without credit, per course                                                                $50.00

Late Registration:

Beginning with the first day of classes                                                                  $15.00

Deferred payment – on authorized Installment Plan*                                           $10.00

Change in schedule (per form)                                                                                 $5.00

Community Services/Continuing Education

Noncredit courses                                                                                       as advertised

Degree Program Application for Graduate School                                               $25.00

Graduation Fees (includes cap and gown rental):

Bachelor’s Degree                                                                                                  $100.00

Graduate Degree                                                                                                    $100.00

In absentia, per degree, additional charge                                                              $7.00

Replacement meal card***                                                                                       $25.00

Residual ACT**                                                                                                         $35.00

Miller Analogies Test (MAT) **                                                                                 $70.00

Transcript of record (National Clearing Housing online)                                       $9.25

Replacement ID card***                                                                                            $25.00

Special course fee (article retained by student)                                                  at cost

Health Service medications                                                                                   at cost

Library fine                                                              as assessed or at replacement cost

Student Teaching Program, per semester                                                             $22.50

Cooperative Education Program, per semester                                                    $37.50

 

*Cost subject to change due to change in carrier.

**Contact the Testing Center for availability of other tests and associated fees.

***This is one fee (not two (2) different fees for on campus  students).

 

Campus Parking Fee:

Campus Parking Permit

Students (in designated areas) per year                                                                $70.00

Faculty/Staff Reserved (in designated areas) per year                                       $150.00

Faculty/Staff General (in designated areas) per year                                         $125.00

*A student who is granted deferment of fee payments must agree at the time of the deferment to waive his or her legal right to privacy should the university find it necessary to enforce collection of the indebtedness.

 

It is the responsibility of the registrar to assess fees at the time of registration. Information given by the student at that time is used in the assessment. The registrar also has the responsibility to certify all persons as having completed registration. Each registration is later audited and appropriate additional charges or refunds will be made.

 

Money orders, cashier’s checks and personal checks should be made payable to ALABAMA STATE UNIVERSITY. Cash remittances will be accepted in the Bursar’s Office. Payment of tuition on or before the beginning date of classes will avoid late payment penalty and enrollment cancellation due to nonpayment. All payments should be for the exact amount of the charges. Students are responsible for payment of any NSF charges incurred. All non-cash payments will be accepted subject to actual collection.

 

RESIDENCY REQUIREMENTS

A resident student is a U.S. citizen who meets one of the following criteria:

  • Is a full-time permanent employee of the university or is the dependent of such an employee.
  • Can verify full-time permanent employment within the state of Alabama or is the dependent of such an employee and said employment will commence within 90 days of registration with the institution.
  • Is a member or the dependent of a member of the United States military on full-time active duty stationed in Alabama under orders for duties other than attending school?
  • Is employed as a graduate assistant or fellow by the university.
  • Is an accredited member of or the dependent of a consular staff assigned to duties in Alabama (U.S. citizenship not required).
  • Residence in the state by parents, spouse or others who provide more than 50 percent of the student’s financial support.

To be eligible to change residency status, a student must be a citizen of the United States, prove full-time employment within the state of Alabama, provide evidence of having filed an Alabama tax return as a resident of the state of Alabama, provide Alabama driver’s license, and prove continuous residence in the state for a purpose other than attending school. Continuous residence in the state may be substantiated by meeting a combination of three of the following:

  • Ownership of residential property and other real property in the state of Alabama.
  • Previous periods of residence in the state continuing for one year or more other than a full-time student.
  • Voter registration in the state of Alabama for at least one year prior to the initial registration of the student in Alabama at a public institution of higher education.
  • Possession of a state or local license to do business or practice a profession in the state of Alabama.
  • In-state address shown on selective service registration, automobile title registration, hunting and fishing licenses, insurance policies, stock and bond registrations, last will and testament, annuities, or retirement plans.

Burden of proof for changing residency status rests with the student. If you do not understand the form or want assistance in completing it, do not hesitate to contact the Office of Admissions and Recruitment. Decisions regarding change of residency made by the following dates: Aug. 1 - Fall semester, Dec. 1 - spring semester and May 1 - summer term. Students who wish to change their residency status must submit all required materials to the Office of Admissions and Recruitment 10 days prior to the dates listed.

 

**The university is not responsible for past out-of-state fee charges.

 

POLICY ON PAYMENT OF ROOM, BOARD AND TUITION

All charges (room, board, tuition and fees) are payable in full upon registration. The following kinds of funds may be used for payment:

  • Students are authorized to complete payments of tuition to the university using either their own personal funds, financial aid funds or both.
  • Personal funds may be paid to the university in the form of cash, personal checks,  cashier’s  checks,  certified  checks,  money orders,   Western  Union  Quick  Collect   or   any  credit   card recognized by the university. A service charge of $30.00 will be assessed for ALL returned checks. All payments may be made at the cashier’s window located in Student Center. All payments made through the U.S. Postal Service or any parcel service should be addressed as follows:

                                                              Office of the Comptroller

                                                                   Alabama State University

                                                                            P.O. Box 271

                                                                  Montgomery, AL 36101-0271

  • Financial aid funds may be paid to the university from one or more financial aid programs. These include, but are not limited to, loan programs (Federal Perkins Loan, Federal Stafford Loan, Federal PLUS Loan), grant programs (Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Alabama State  Assistance Grant), work program (Federal Work-Study Program), scholarship programs and benefit programs available from the Veterans Administration for the dependents of deceased or disabled veterans.

Any exception to full payment upon registration must be secured through the Office of Student Accounts in the form of a promissory note. The promissory note cannot be used to pay more than 40 percent of a current term’s total bill (including room and board as well as tuition and fees).

 

*Promissory notes must be paid in full by the end of the fourth week of classes, regardless of the date of issuance.

 

Students who fail to redeem (pay) their promissory notes by the fourth week of classes will be administratively withdrawn (dis-enrolled) from the university during the fifth week. Reinstatement is prohibited unless disenrollment occurred as the result of an administrative error. Students are not permitted to remain in class (es) or to continue credit-generating work after their registration has been cancelled. Dis-enrolled students are ineligible to live in the residence halls. In case of default, and your account is submitted to a collection agency for collection the student is responsible for the full balance due plus all legal fees and collection costs associated with the collection of this debt.

 

REFUNDS OF TUITION FOR WITHDRAWAL AND CANCELLATION FROM THE UNIVERSITY DURING FALL AND SPRING SEMESTERS

For those students who withdraw from school or who are withdrawn by the university, charges and refunds of tuition are governed by the following policy:

  • In the event of death, involuntary call to active military duty or a situation in which the university is in error, no charges will be assessed/adjustment of full tuition will be granted.
  • In all cases of withdrawal or enrollment cancellation from the university, students will be charged/have tuition adjusted according to the following schedule:
    • Cancellation/withdrawal before classes begin: no tuition will be charged;
    • Cancellation/withdrawal during the second week of classes: 20 percent will be charged/80 percent adjustment;
    • Cancellation/withdrawal during the third week of classes: 40 percent will be charged Percent adjustment;
    • Cancellation/withdrawal during the fourth or fifth week of classes; 60 percent  Charged/40 percent adjustment;
    • Cancellation/withdrawal during or after sixth week of classes; 100 percent will be  charged/no adjustment.

Please refer to the current term’s academic calendar for corresponding dates for each percentage withdrawal.

 

Refunds will be processed through BankMobile. Refunds are subject to deduction for any amount owed to Alabama State University by the student.

 

No refunds are made for special fees except for the excess load fee, audit fee, and the off-campus credit fee.

 

Students suspended for disciplinary reasons are not eligible for refunds or cancellation of amount due.

 

WITHDRAWAL CHARGES AND REFUNDS FOR TUITION DURING SUMMER SESSION

The following refund policies apply for students attending a summer term:

  • Cancellation/withdrawal before classes begin; no tuition will be charged;
  • Cancellation/withdrawal during the first week of classes; 20 percent will be charged/80 percent adjustment;
  • Cancellation/withdrawal during the second week of classes; 40 percent will be charged/60 percent adjustment;
  • Cancellation/withdrawal during the third or fourth week of classes; 60 percent will be charged/40 percent adjustment;
  • Cancellation/withdrawal during or after the fifth week of classes; 100 percent will be charged/no adjustment.

Students who fail to redeem (pay) their promissory note by the third week of classes will be administratively withdrawn (dis-enrolled) from the university during the fourth week. Reinstatement is prohibited unless disenrollment occurred as the result of an administrative 

error.

 

Students  are  not  permitted to  and  faculty  members must  ensure  that  students do not remain in class(es) or continue credit-generating work after their registration has been cancelled.

 

VETERANS’ EXPENSES

Disabled veterans who are eligible for admission to the university may register for courses without payment of tuition if they are certified by the Veterans Administration.

 

Full payment of tuition is required if the veteran does not have his Disabled Certificate of Eligibility at the time of registration. The cash payment will be refunded when the veteran presents his or her Disabled Certificate of Eligibility.

 

Non-disabled veterans must pay their tuition at the time they register. They will receive specified allowance under Public Law 89-358.

 

Veterans and dependents eligible for reimbursement of educational expenses under the Alabama G.I. and Dependents’ Benefit Act, as amended by Act 1275, Sept. 19, 1973, may have their expenses billed by and paid directly to the university.

 

The following individuals shall be charged the in-state/in-district rate, or otherwise considered a resident, for tuition purposes, effective July 2005:

 

A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill – Active Duty Program) or chapter 33 (Post 9/11 G.I. Bill), of title 38, United States Code, who lives in the State of Alabama while attending a school located in the State of Alabama (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge from a period of active duty service of 90 days or more.

 

Anyone using transferred Post – 9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lives in the State of Alabama while attending a school located in the State of Alabama (regardless of his/her formal State of residence) and enrolls in the school within three years of the transferor’s discharge from a period of active duty service of 90 days or more.

 

A spouse or child using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311 (b) (9)) who lives in the State of Alabama while attending a school located in the State of Alabama (regardless of his/her formal State of residence) and enrolls in the school within three years of the Service member’s death in the line of duty following a period of active duty service of 90 days or more.

 

Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school.  The person so described must have enrolled in the school prior to the expiration of the three-year period following discharge or death described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.

 

Sons and daughters of deceased veterans covered under Public Law 634 must pay their fees at the time of registration.  They will receive specified allowances under Public Law 634.

 

DELINQUENT ACCOUNTS

Any student who has a delinquent account (amounts due past the due date) may forfeit the privilege of attending classes and shall not be allowed to register for a new term until his or her account has been paid in full. The University shall withhold grade reports, transcripts, and diplomas until the amount delinquent is paid in full.

 

Accounts delinquent for more than two academic terms shall be placed with collection agencies for collection and the student will bear the collection cost.

 

POLICY ON TUITION REFUNDS OR CREDIT FOR STUDENTS CALLED TO  ACTIVE MILITARY SERVICE

Alabama State University students who are called to active duty during a term when they are enrolled will be counseled on the options they may pursue, depending upon when the call is received.

  • If it is not very late in the term, the student will have the option of withdrawing with full refund of tuition and proportionate refund of room and board.
  • The student may withdraw from the course(s) and leave tuition paid as full credit for use upon re-enrolling at the university.
  • If the call to duty occurs close to the end of the term, the student may be permitted to take the final examinations early and receive full credit for the course(s).
  • If it is late in the term and the student does not wish to complete the final examinations, he or she may opt for either receiving “incompletes” in the course(s) or withdrawing under item “2” above.

It is, therefore, the university’s policy to take every reasonable step to ensure that the student is not penalized by the university as the result of the call to active military duty.

 

ROOM AND BOARD

Residence hall facilities are available for the housing of university students. The total cost of room and board per semester or per year will depend upon the residence hall   selected. All students who live in residence halls are required to participate in a 19-meal per week board plan. Juniors and seniors are eligible to participate in an optional 15-meal per week plan. Students living off-campus may participate in the board plan by presenting a validated schedule and paying the appropriate amount for board.

Charges for room and board are payable in advance. All campus residence students are required to take meals in the commons (exception: Willetta McGinty Apartments) and to pay the board charge per semester, including sales taxes. Because of the low charge for board, no adjustments will be made for meals not taken. Additional charges will be made for special dietary needs beyond the regular menu and special food services when provided. A student who has lost his or her meal card will be assessed a $25 cash fee for replacement.

 

The schedule of charges for room and board per semester is:

 

For Women  
Bessie W. Benson Hall $2908.00
Bessie S. Estell Hall $2708.00
Bibb Graves Hall $2908.00
Girard Apartments $2708.00
Martin Luther King Jr. Hall $2708.00
Willease R. Simpson Hall $2593.00
C.J. Dunn Tower $2803.00
   
 For Men
John W. Abercrombie Hall $2908.00
George N. Card Hall $2803.00
Willetta McGinity Apartments $1315.00
Peyton-Finley Dormitories $2300.00
New Facility I $3550.00 (Single Occupancy)/ $3025.00 (Double Occupancy)
New FacilityII $3550.00 (Single Occupancy)/ $3025.00 (Double Occupancy)

 


ROOM AND BOARD REFUNDS

Room rent is not refundable. Board is prorated in units of one week, with Monday being considered the first day of the board week. A one-year statute of limitation period is in effect to dispute any housing charges.

 

A student who is dismissed or suspended from Alabama State University for reasons in accordance with laws or rules and regulations of the university or is placed on terms of probation in accordance with laws or rules and regulations of the university, whereby such terms of probation prohibit the student from residing in university housing, shall not be eligible for any refund of or adjustment in room or board.

 

 

STUDENT GROUP INSURANCE

A supplemental, student health and accident insurance is provided for all registered students of Alabama State University. Details of coverage may be obtained from the Office of Student Affairs, located in the John H. Garrick Student Center, Suite C119.

 

FINANCIAL AID

 

POLICY ON FINANCIAL AID APPLICATIONS

Students who are eligible to receive financial aid awards for the next academic year must complete their FAFSA and be making satisfactory academic progress.

 

Administration of federal financial assistance for Alabama State University is located in the Student Financial Aid Office in the John H. Garrick Student Center.

 

The university makes every effort to provide adequate assistance for capable and promising students who would otherwise be unable to attend.

 

The basic philosophy behind financial aid programs is that no student or prospective student should be denied access to higher education because of financial burdens. With this in mind, Alabama State University has established an Office of Financial Aid.

 

There are four principal types of financial assistance available at Alabama

State University:

 

GRANTS

Only undergraduate students who have not previously received a bachelor’s degree may apply for the grant programs listed below:

 

  • FEDERAL PELL GRANT PROGRAM. This is a grant available to undergraduate students who demonstrate financial need based on the Federal Methodology Formula. Undergraduate students may receive a Pell Grant award up to $6095 per year.
  • FEDERAL SUPPLEMENTAL EDUCATIONAL     OPPORTUNITY GRANT PROGRAM (FSEOG).   This is a grant available to undergraduate students who demonstrate exceptional financial need. The award ranges from $100 to $4000 per academic year. Only a limited amount of FSEOG can be awarded each year due to funding constraints.
  • TEACH GRANT. The TEACH grant is a federally funded program created by the College Cost   reduction and Access Act   (CCRAA), and became effective 2008-2009 award year. The TEACH grant provides up to $4,000 a year in grant assistance to students who plan on becoming a teacher and meet certain specified requirements. If a student who receives a TEACH grant does not complete the required teaching, the grant must be repaid as a direct unsubsidized loan under the William D. Ford Federal Direct Loan Program. Please visit www.teachgrant.ed.gov to learn more about the program.

STATE GRANTS

ALABAMA STUDENT ASSISTANCE PROGRAM (ASAP).   This is a state program offering grants to eligible undergraduate Alabama students who meet financial need requirements.

 

SCHOLARSHIPS

These funds are available through various colleges, organizations, private agencies, churches, etc. Check online for information and scholarship searches. Remember you do not have to pay for scholarships. Watch out for scams and make sure the scholarships are legitimate.

 

ACADEMIC SCHOLARSHIPS. These scholarships are funded by Alabama   State University to recognize outstanding high school seniors considering attending the university. Additional information can be obtained from the university’s Office of Admissions and Recruitment.

ATHLETIC SCHOLARSHIPS.  These scholarships are awarded through the athletics department to athletically talented men and women. Information can be obtained from the Director of Athletics, Alabama State University, P.O. Box 271, Montgomery, AL 36101-0271.

AIR FORCE ROTC SCHOLARSHIPS. These scholarships are offered by the Air Force. Information on these programs can be obtained by contacting the Alabama State University’s Air Force ROTC Department at (334) 229-4305.  The office is located on campus at 1235 Carter Hill Road.

VETERANS AND VOCATIONAL REHABILITATION BENEFITS. These programs assist a number of students at Alabama State University. For information concerning eligibility, contact the appropriate Veterans Administration office in your hometown.

 

EMPLOYMENT

 

FEDERAL WORK-STUDY (FWS). This is a program available to undergraduate and graduate students who demonstrate financial need. It provides on-campus or off-campus part-time (6-18 hours) employment with at least a minimum wage pay ($7.25 per hours).

 

LOANS

 

FEDERAL DIRECT SUBSIDIZED STAFFORD LOAN. This is a need-based loan available to undergraduate and graduate students. The student may borrow up to $5,500 for the first year of undergraduate study; $4,500 for the sophomore year; $5,500 for subsequent undergraduate study; the federal government will guarantee the loan and subsidize the interest for applicants while they are in school and qualify. For loans disbursed between July 1, 2018 through July 1, 2019 the interest rate will be 5.05 % for undergraduate loans and loan and 6.6% for graduate loans. Repayment will begin six months after the student’s enrollment level drops below half-time.

 

FEDERAL DIRECT PLUS LOANS. This is a non-need based loan available to dependent students’ parents to help with the direct and indirect costs of attending a university. For direct plus loans disbursed on or after July 1, 2018, and before July 1, 2019, the interest rate is 7.6%.

 

FEDERAL DIRECT GRAD PLUS LOANS. This is a non-need based loan available to graduate and professional students to help with the direct and indirect costs of attending a university. For grad plus loans disbursed on or after July 1, 2018, and before July 1, 2019, the interest rate is 7.6%.

 

FEDERAL DIRECT UNSUBSIDIZED STAFFORD LOAN. This is a non-need based loan available to undergraduate and graduate students. The student may borrow up to $5,500 for the first and second year of undergraduate study and $6,500 for the third and fourth year of undergraduate study; and $20,500 for graduate study.

 

ADDITIONAL FEDERAL DIRECT UNSUBSIDIZED STAFFORD LOAN. This is loan available to independent students or dependent students whose parents have been denied a Direct PLUS Loan due to their credit history.

 

ANNUAL LOAN LIMITS

Additional direct unsubsidized loan limits applicable to undergraduate students are increased for loans first disbursed on or after July 1, 2008. Subsidized limits (up to base amount) are unchanged. For students enrolled as regular students in eligible programs, annual Direct Stafford loan limits are as follows:

 

Dependent Students (Except Students Whose Parents Cannot Borrow PLUS)

Base Amount

Additional unsubsidized loan amount

Freshman

$3,500

0

0

Sophomore

$4,500

0

0

Junior or senior

$5,500

0

0

 

 

Independent Undergraduate Students and Dependent Students whose Parents Cannot Borrow a PLUS Loan

Base Amount

Additional unsubsidized loan amount

Freshman

$3,500

$4,000

$6,000

Sophomore

$4,500

$4,000

$6,000

Junior or senior

$5,500

$5,000

$7,000

 

FINANCIAL AID APPLICATION PROCEDURES

Each applicant interested in financial aid must follow these specific steps:

  • Complete the Free Application for Federal Student Aid (FAFSA) by mailing it in or on the web at www.fafsa.ed.gov.
  • Be sure to input Alabama State University’s school code on your FAFSA.  The school code is 001005.
  • Entering students are encouraged to complete an application for admissions at the earliest possible date. No student will be considered for assistance until he or she has been officially admitted to the university.
  • Complete additional data necessary to clarify or verify the financial information submitted by you and/or your parents. Requests for additional data will be sent to you by the Office of Financial Aid.

 

The above application procedures apply to both in-state and out-of-state students.  The priority date for financial aid applications is April 1.

 

GENERAL TYPES AND CRITERIA

 

Academic Scholarships

Alabama State University scholarships are offered to the most outstanding degree-seeking entering freshmen and two-year college transfer students. All scholarships are competitive and awarded to the most qualified students on the basis of completed admission and scholarship applications, receipt of official ACT scores (or comparable SAT scores), a handwritten essay and an official high school transcript. Scholarships are awarded to the most qualified junior college transfer students on the basis of completed admission and scholarship applications, a handwritten essay and receipt of an official college transcript.

 

All scholarships will be awarded based on grade point average and ACT/SAT scores. The value of the scholarship includes Federal Pell Grant award (if applicable) and university award. The payment of room and/or board charges under  any  scholarship  program  is  restricted  to  on-campus  housing  and  food services only.

 

Scholarships are available only to students seeking their first four-year college undergraduate degree.

 

All initial and continuing scholarship awards are contingent upon the availability of funds.

 

Presidential Scholarship

FRESHMEN: High school applicants must have a grade point average of 3.76 or above in academic subjects on a 4.0 scale, and an ACT score of 26 or above (comparable SAT score of 1170-1200 in critical reading and math).

 

COLLEGE TRANSFER STUDENTS:  College transfer applicants must have a grade point average of 3.76 or above on a 4.0 scale after completion of 24 semester hours (36 quarter hours) of credit. Applicants must transfer from an accredited college.

 

The Presidential Scholarship pays full tuition, books, and on-campus room and board for a maximum of eight semesters for freshmen and a maximum of six semesters for junior college transfer students. Also, $900 is provided annually for incidentals. Scholarships are renewable annually based on completion of 24 semester hours with a minimum cumulative grade point average of 3.0.

 

Note: THE UNIVERSITY RESERVES THE RIGHT TO REVISE THE CRITERIA AS IT DEEMS APPROPRIATE.

 

Academic Excellence Scholarship

FRESHMEN: High school applicants must have a grade point average of 3.51-3.75 in academic subjects on a 4.0 scale, and an ACT score of 22 or above (comparable SAT score of 1090-1120 in critical reading and math).

 

COLLEGE TRANSFER STUDENTS: College transfer applicants must have a grade point average of 3.51-3.75 on a 4.0 scale after completion of 24 semester hours (36 quarter hours) of credit. Applicants must transfer from an accredited college.

 

The Academic Scholarship pays full tuition, books, and on-campus room and board for a maximum of eight semesters for freshmen and a maximum of six semesters for junior college transfer students. Scholarships are renewable annually based on completion of 24 semester hours with a minimum cumulative grade point average of 3.0.

 

Note:  THE UNIVERSITY RESERVES THE RIGHT TO REVISE THE CRITERIA AS IT DEEMS APPROPRIATE.

 

Incentive Scholarship

 

FRESHMEN: High school applicants must have a grade point average of 3.0-3.5 in academic subjects on a 4.0 scale, and an ACT score of 20 (comparable SAT score of 940-970 in critical reading and math).

 

COLLEGE TRANSFER STUDENTS: College transfer applicants must have a grade point average of 2.70-3.25 on a 4.0 scale after completion of 24 semester hours (36 quarter hours) of credit. Applicants must transfer from an accredited college.

 

Incentive Scholarships pay full tuition for a maximum of eight semesters for freshmen and a maximum of six semesters for college transfer students. Scholarships are renewable annually based on completion of 24 semester hours (36 cumulative quarter hours) with a minimum cumulative grade point average of 2.70.

 

Note: THE UNIVERSITY RESERVES THE RIGHT TO REVISE THE CRITERIA AS IT DEEMS APPROPRIATE.

 

Black and Gold Scholarship

 

FRESHMEN: High school applicants must have a minimum academic grade point average 2.75 or above on a 4.0 scale in academic subjects and an ACT score of 18/SAT 940-970 (EBR/W and Math)

 

COLLEGE TRANSFER STUDENTS: College transfer applicants must have a grade point average of 2.75 on a 4.0 scale after completion of 24 semester hours (36 quarter hours) of credit. Applicants must transfer from an accredited college.

 

Note: THE UNIVERSITY RESERVES THE RIGHT TO REVISE THE CRITERIA AS IT DEEMS APPROPRIATE.

 

All scholarship recipients must complete an application for financial aid.

 

RETURN OF TITLE IV AID

Federal law requires an institution to return all unearned Title IV funds to the appropriate Title IV programs when a recipient of Title IV aid withdraws on or before completing 60 percent of the period of enrollment. If a recipient of Title IV funds withdraws during a period of enrollment, the university must calculate the amount of Title IV Aid the recipient did not earn, must return it to the Title IV Programs. This action may require the recipient to repay funds issued directly to them prior to the calculation. The non-payment of Title IV aid will also be reported to U.S. Department of Education for collections and the overpayment of grants reported to the National Student Loan Data System as required by Federal Law.

 

Federal law requires that refunds on behalf of student financial assistance recipients must be returned in the following order:

  • Federal Direct Unsubsidized Stafford Loan
  • Federal Direct Subsidized Stafford Loan
  • Federal Perkins Loan
  • Federal Direct PLUS Loan (Graduate Student)
  • Federal Direct PLUS Loan (Parent)
  • Federal Pell Grant
  • Academic Competitiveness Grant
  • National SMART Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Teach Grant

 

Students must withdraw from the University by submitting a “Withdrawal Form” to the Registrar’s Office or submit a written statement including their name, Social Security number, date of withdrawal and the last date of attendance. Calculation of refunds or tuition adjustments shall be based on the last date of attendance.

 

*Examples of the Return of Title IV Aid calculations are available for review in the Financial Aid Office.

 

SATISFACTORY ACADEMIC PROGRESS (SAP) REQUIREMENTS FOR FEDERAL FINANCIAL AID RECIPIENTS

 

All  students  at  Alabama  State  University  (ASU)  who  receive  federal financial aid must make satisfactory academic progress toward the completion of their degrees at a pace of progression to ensure completion within the maximum time frame.  The University’s SAP policy is in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress status will be  determined  at  least  once  each  year,  generally  at  the  end  of  the  spring semester. Students who meet or exceed SAP requirements will not be notified.

 

Students who do not meet or exceed SAP requirements will be notified once the SAP review is completed.

 

General Rules:s

  • A student must earn a minimum number of credit hours each semester to complete requirements for graduation.
  • The following shall be considered as credits completed: “A through D” grades
  • The following shall not be considered as credit completed:
    1. “F”
    2. “W” – Withdrawal
    3. “I” or “P” – Incomplete (may be counted after the “I” or “P” is changed to another letter grade).
    4. Audit – No Credit
  • Students with withdrawals, incompletes, failing grades, repeated classes, and classes not accepted for transfer credit will count toward the number of hours attempted. Failure to meet the requirements of satisfactory progress and academic good standing will result in the suspension or termination of financial aid eligibility.
  • A student seeking a second undergraduate degree will be allowed additional semesters, based on the prorated hours accepted from the prior degree.
  • A transfer student’s pace of progress will be prorated according to the credit hours accepted.
  • All credit hours applicable to the current degree pursuit attempted through National Student    Exchange    Program    (NSE),    Study    Abroad,    and through    Consortium Agreements with other institutions are counted in both attempted and earned hour calculations.
  • Remedial classes are counted in both attempted and earned hours calculations, although credits may not apply toward completion of degree requirements. They may also impact GPA calculations.
  • A student who changes his/her major is still responsible for completing his/her degree or certification at a pace of progress within the maximum time frame.

 

Former ASU Students Returning to Complete Their Degree:

  • Former ASU students who were not enrolled at ASU for the most recent regular    semesters (fall or spring) will re-enter at the SAP status earned at the end of their last ASU semester.
  • Complete academic transcripts for work attempted at other institutions since their last ASU enrollment are expected to be submitted to ASU’s Registrar’s Office.

 

Maximum Time Frame Requirement:

A reasonable length of time for the completion of a program is defined as no more than 150 percent of the normal time to complete a degree program.

 

Example: If your degree requires that you complete 120 credit hours, a reasonable length of time will be 120 credit hours x 150% = 180 credit hours. Your maximum time frame to receive financial aid is your first 180 attempted credit hours (15 semesters).

 

Qualitative and Quantitative Measures:

Incremental Evaluation                               % of credit hours                         Cumulative

            Period                                                  to be completed                             GPA

            1st year/FR                                               67%                                                 1.6

            2nd year          /SO                                    67%                                                 1.8

            3rd year and beyond/JR/SR                    67%                                                 2.0

            Graduate                                                  67%                                                 3.0

 

 

PROBATION PERIOD:

A probationary semester may be granted at the discretion of the Financial Aid Office.  Conditions  under  which  a  student  may  receive  a  probationary semester  may  include  but  not  be  limited  to  family  circumstances,  medical concerns, work circumstances, death,  emotional concerns, accidents and any unusual circumstances.  During the probationary period, the student  is required to successfully complete a minimum of 67 percent of registered hours during that semester, with the required GPA based on student’s year in college (according to the chart above).

 

Students who are placed on Financial Aid probation will be referred to the Academic Center for Educational Success (A.C.E.S.) and assigned to an ACES advisor. Additionally, probationary students will have a Retention/ACES hold on their Hornet’s Web account and must adhere to prescribed services as determined by their ACES advisor.  Students who fail to meet all of the above-mentioned conditions will not be considered for reinstatement of their Financial Aid funds.

 

APPEAL OF FINANCIAL AID SUSPENSION:

  • A student who desires to appeal the termination of their financial aid eligibility must appeal in writing to the Office of Financial Aid by the date indicated in the suspension letter.  The letter should be hand-delivered or mailed to the following address:
  • Alabama State University
  • Financial Aid Appeals Committee
  • Office of Financial Aid
  • P.O. Box 271
  • Montgomery, Alabama 36101-0271
  • The letter should include the following:
    1. reasons why the student did not meet the minimum academic requirements;
    2. reasons why the student’s aid should not be terminated;
    3. what has changed that will allow you, the student, to make SAP at the next evaluation; and
    4. Present an academic plan and successfully follow it until completion.
    5. The Financial Aid Appeals Committee, appointed by the Director of Financial Aid, shall have a membership that consists of one representative from the faculty; Records and Registration; Financial Aid; the Office of Retention and the Office of Admissions, respectively. This Committee will review the petition and determine if the student’s federal aid should be reinstated. The committee normally reviews on the written record and does not conduct hearings unless unusual circumstances warrant. A student is encouraged to submit third party written documentation, if necessary, to support their appeal. The student shall be notified in writing of the Committee’s decision.           

The student may appeal the Financial Aid Committee’s decision to the Assistant Vice President of Student Affairs within five working days. The Assistant Vice President of Student Affairs has five working days to render a decision and respond to the student in writing.  The decision of the Assistant Vice President is final. 

 

CONDITIONS FOR REINSTATEMENT:

In order to be reinstated, students who raise their cumulative standards to equal or exceed  the  minimum  requirements  of  SAP  should  contact  their  financial  aid counselor to be reinstated.