Student Updates

April 20, 2020

ASU Board Enacts "Pass/Not Pass" Option For Spring Semester 

- This option is only being used for ASU undergraduate students for the Spring 2020 semester -

- The new policy gives ASU students a choice; they may also opt to receive regular letter-grades just as before the pandemic -

On April 20, the Alabama State University Board of Trustees (BOT) held a video-meeting of its full board members and voted to enact a new "pass/not pass" grading option for ASU students only for the Spring 2020 semester.

President Quinton T. Ross Jr. said that after much deliberation by the campus stakeholders, including officials in the office of Academic Affairs, ASU's academic deans, the Faculty Senate, and the office of Student Affairs and Enrollment Management, the “pass/not pass” policy was developed and presented to the Board of Trustees for their consideration. The Board’s favorable vote allows students the choice to have their Spring 2020 grades classified as "pass/not pass."

"I want to thank the ASU Board of Trustees and our faculty and staff for their vision, commitment and patience as we move forward in a difficult time to continue providing quality instruction to our students," Ross said. "ASU is not alone in offering this option to its students, as other institutions of higher education across the nation are offering similar grading options during this unsettling time.”

 

ABOUT THE PASS/NOT PASS CHOICE

ASU's interim assistant provost for Academic Affairs, Dr. Tanjula Petty, explained that the “pass/not pass” option was developed for the benefit of the students.

"Having the 'pass/not pass' option at this unprecedented time will provide flexibility to students within an ever-shifting set of circumstances, which are beyond their control," Petty said.  "Faculty and instructors will continue to assign letter grades at the end of the Spring 2020 academic semester and students will be able to view their letter grades in the online Hornets Web before requesting to convert their letter grades to the new ‘pass/not pass’ choice," Petty explained. 

Petty said the ‘pass/not pass’ option minimizes the risk of students having their GPAs lowered because of challenges caused by the COVID-19 pandemic, particularly academic transitions they have undergone while learning online.

ASU ADVISES STUDENTS TO CONSULT WITH ACADEMIC ADVISERS BEFORE CHOOSING

Petty emphasized that the University strongly recommends that students speak to their academic advisers to discuss the intended and/or unintended consequences of choosing the ‘pass/not pass’ grade option before making a decision.

 

Students who select the ‘pass/not pass’ grade option should know that receiving a "pass" grade will not count towards their numerical grade point averages (for purposes of scholarships and otherwise); however, all courses with a "pass" grade will satisfy the curricular, major, continuation, semester hours and graduation requirements. 

"We strongly encourage all students to consult with their ASU academic advisers first because once they make a decision, ASU will not be able to reverse the action," Petty stated. 

ASU'S PRESIDENT SAYS IT'S THE STUDENT'S CHOICE

Students who do not choose the new pass/not pass option simply do not have to do anything, and they will continue to receive a letter grade just as they have before. 

"It's the student's choice. We have done this because the success of our students is paramount to us at Alabama State University," Ross said. "This new option is a choice we offer to our undergraduate students so they may best complete their courses and move forward towards their ASU degrees."

Student’s may access the “Pass/Not Pass” form by visiting www.alasu.edu/passnotpass and clicking on the “Students” icon. The form will be posted by on the website by 5 p.m. on April 21.

Graduating seniors must submit their forms by April 24.  All other ASU students must submit their forms between April 27 and May 15, 2020. 


Pass/ Not Pass Introduction

Alabama State University Board of Trustees has adopted a Pass/Not Pass grading option for undergraduate courses impacted by the transition to virtual instruction.

This decision was made after consultation with several stakeholder groups, including the Office of Academic Affairs, the Council of Academic Deans, and the Faculty Senate.

Details on the Pass/Not Pass (P/NP) grading option:

  • The P/NP option applies to undergraduate courses offered throughout Spring 2020. 
  • Courses taken for P/NP grades during Spring 2020 will count towards curricular, major, academic progress, and graduation requirements.
  • Grades of P and NP will not be factored into a student's grade point average.
  • Faculty will grade students as usual during the semester, and submit the letter grade (A, B, C, D, F, or I) to the Office of Records and Registration following the standard submission process.
  • Students can select the courses which they choose to receive a P/NP designation.  If a student desires to keep the letter grade, there is nothing that needs to be done.
  • This can be applied to any or all courses changed to virtual instruction. Graduating seniors must submit between April 21-April 24, 2020.  All other ASU students must submit between April 27 or when grades are posted and submitted by May 15, 2020, by submitting the Pass No Pass form located on this webpage.  If no form is submitted, the letter grade will be recorded for the course.
  • This policy does not apply to graduate level courses/programs.
  • This policy excludes courses with requirements of licensing bodies.
  • This policy excludes courses with requirements of programmatic accreditors.
  • There may be other courses excluded as deemed necessary by the university. 

Pass/ Not Pass Procedure

  1. All student grades (according to the current grading system) will be posted in Hornets Web at the culmination of the Spring 2020 semester. 
  2. Graduating seniors must submit between April 21-April 24, 2020All other ASU students must submit between April 27 or when grades are posted and submitted by May 15, 2020, by submitting the Pass No Pass form located on this webpage.
  3. Students are advised to receive consultation from their advisor and office of financial aid before designating the Pass/Not Pass option.
  4. Students will have the option to keep the letter grade earned or select the Pass/Not Pass option in approved courses. 
  5. Students must submit the form via the https://www.alasu.edu/student webpage.
  6. The Pass/Not Pass Option Form results will be routed for review to the Academic or Program Advisor. 
  7. Students are responsible for selecting the Pass/Not Pass options by the deadline. 
  8. Students can maintain the letter grades earned without selecting the pass/ not pass option.
  9. Students are responsible for monitoring their myasu email accounts for communication related to Pass/Not Pass approval. 

Pass/ Not Pass Course Exclusion

Course Exclusion PDF

 

 

Pass/Not Pass FAQs


April 2, 2020 

Dear Hornet Students:

In the past three weeks, our entire Hornet community has faced unprecedented change in our work, study, and social lives due to the COVID-19 pandemic. ASU Administration and Faculty are grateful for your flexibility and resilience in shifting your lives away from campus as a result of this pandemic. If there is one thing I hope has been clear in each communication that you have received, it is that we care about you and want you to stay safe.

The Board of Trustees and Administration believe it is your best interest hold all summer classes online in the wake of growing concerns over the coronavirus pandemic.  While we do not know the long-term impact of COVID-19 pandemic, we wanted to make this decision now to give our faculty and students time to adjust their plans.

 Although we must be separated at this time, I cannot be prouder to be a part of our Hornet Scholars! 

 

Sincerely,

Dr. Quinton T. Ross, Jr.

President


TO:     ASU Students

FROM: William Hopper, Interim Vice President for Business and Finance

DATE: March 17, 2020

Re:     Housing and Dining Refunds/Credits

We hope that you are all safe as you are away from your ASU home. As you know, the University has made arrangements for alternative and online delivery of instruction; but we know that you many still have some lingering questions. One of the questions that we have been asked concerns refunds or credits for which some of our students may be eligible.

We are pleased to inform you that the University will offer prorated housing and dining credits for eligible students. The Office of Business and Finance will be working with Financial Aid to determine the eligibility of students on a case-by-case basis.

Refunds/Credits may be denied based on the following:

  • The student’s housing/dining fees were paid by scholarships or grants.
  • The student has an outstanding balance owed to the University, in which case any refund or credit will be applied to that balance.
  • The student registers for Fall 2020, in which case the refund/credit will be applied to the 2020-2021 academic year.
  • The student received a housing payment deferment.

Graduating Seniors

Seniors who are certified to graduate in the spring and whose housing/dining fees were not paid by scholarship or Pell grants will receive a prorated refund for unused housing and dining services. Seniors desiring a refund or credit must complete the Request for Housing or Dining Credits/Refunds form by visiting www.alasu.edu/creditsrefunds.

Returning Students

Students who register to return in Fall of 2020 will receive housing and dining credits that will be applied to their room and board plans for the 2020-2021 academic year. Students will receive notifications of the prorated credit amounts.

Non-Returning Students

The accounts of students who do not register for the fall will be assessed to determine if a credit is due based on their receipt of a scholarship or grant for the 2019-2020 academic year and based on any outstanding balances that may be owed to the University.

Applying for Housing or Dining Credits/Refunds

Students who feel they are eligible for housing or dining credits/refunds must complete a Request for Housing or Dining Credits/Refunds form by visiting www.alasu.edu/creditrefunds. Once the form is submitted, applicants will receive an immediate response that their form was received. Forms must be completed by May 7th. Refunds and credits will be processed and issued beginning June 15th.

S.A.F.E. Fund

You may want to consider donating a portion or all of your refund/credit to the Student Aid for Emergency (S.A.F.E.) Fund which is helping students who are facing challenges presented by the Coronavirus pandemic. (#ProtectTheNest) If so, please check the appropriate box on the Request for Housing or Dining Credits/Refunds form.

As we all find ways to cope during these difficult and unprecedented times in our nation’s history, ASU is committed to doing our best to accommodate our students, while continuing to provide services and instruction under challenging circumstances.

For additional information about ASU’s response to the COVID-19, visit www.alasu.edu/coronavirus.

Commencement

We are extremely proud of each of our students, especially our 2020 graduating seniors. In accordance with the latest reports and guidelines from the federal government and health organizations, the University will postpone the spring commencement convocation that was scheduled for May 1; however, we are committed to celebrating our graduates. We will continue to monitor situations related to COVID 19 and inform our graduates of any future plans.

Please continue to visit www.alasu.edu/coronavirus for updates. For our students, check your alasu.edu email and parents check the Parents Portal for direct communications from the University.

Work Study Students

The federal government has issued guidelines that will allow the University to continue to pay Federal Work Study students.

 “For students enrolled and performing FWS at a campus that must close due to COVID-19, or for a FWS student who is employed by an employer that closes as a result of COVID-19 the institution may continue paying the student Federal work-study wages during that closure if it occurred after the beginning of the term, the institution is continuing to pay its other employees (including faculty and staff), and the institution continues to meet its institutional wage share requirement.”

The next student work study payroll covers the period March 1 through March 31. Checks for this period will be mailed no later than April 14th. Because we were not able to receive time sheets from the students prior to their departure from campus, we will work from a spreadsheet provided by Financial Aid for work study based on the number of hours worked in February, with adjustments for Spring Break.

Following the same format, work study payrolls for April also will be based on the number of hours worked in February. We are planning to make the April distribution no later than May 8.


AN IMPORTANT MESSAGE FROM THE DIVISION OF STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT

March 14, 2020

ASU Hornets:

As we continue to work through processes and procedures to address one of the most unprecedented events in modern history, our priority has been and will remain the safety and well-being of our students.

Prior to Spring Break, we offered students the opportunity to come to the Office of Housing and Residence Life to discuss their needs to remain on campus during that time. We worked with those students on a case-by-case basis.

For those students who still have extenuating circumstances related to vacating the campus by Tuesday, March 17, we again offer the opportunity for you to come and discuss your needs which will be assessed on a case-by-case basis.

Students who feel they have extenuating circumstances will be seen starting at 8:30 a.m., Monday, March 16, in the Office of the Vice President of Student Affairs and Enrollment Management, located in Suite C119 of the Student Center.

Also, we want to reiterate the following:

-All students should visit the official COVID 19 webpage on the ASU website (www.alasu.edu/coronavirus).

-All students should check your alasu.edu email which is the University’s official way of communicating with students. If you don’t have access or need your password to be reset, send an email to OTS@alasu.edu. It is important that you check your email even when you are away from campus and the University moves to online instruction.

-Encourage your parents, family members, guardians and caretakers to sign up for the Parents Portal. The following link will allow them either to register for the Portal or to sign in if they are already registered (alasu.campusesp.com )

As you are away from campus, please continue to practice safety measures as advised, particularly washing your hands and practicing social distancing. And don’t forget to stay connected to the University through the ASU webpage and your ASU email.

Thanks,

The Division of Student Affairs and Enrollment Management


An Important Message From The VP Of Student Affairs And Resident Life

March 14, 2020

ASU Hornets:

As we continue to work through processes and procedures to address one of the most unprecedented events in modern history, our priority has been and will remain the safety and well-being of our students.

Prior to Spring Break, we offered students the opportunity to come to the Office of Housing and Residence Life to discuss their needs to remain on campus during that time. We worked with those students on a case-by-case basis.

For those students who still have extenuating circumstances related to vacating the campus by Tuesday, March 17, we again offer the opportunity for you to come and discuss your needs which will be assessed on a case-by-case basis.

Students who feel they have extenuating circumstances will be seen starting at 8:30 a.m., Monday, March 16, in the Office of the Vice President of Student Affairs and Enrollment Management, located in Suite C119 of the Student Center.

Also, I want to reiterate the following:

  • All students should visit the official COVID 19 webpage on the ASU website (www.alasu.edu/coronavirus).
  • All students should check your alasu.edu email which is the University’s official way of communicating with students. If you don’t have access or need your password to be reset, send an email to OTS@alasu.edu. It is important that you check your email even when you are away from campus and the University moves to online instruction
  • Encourage your parents, family members, guardians and caretakers to sign up for the Parents Portal. The following link will allow them either to register for the Portal or to sign in if they are already registered (alasu.campusesp.com )

 As you are away from campus, please continue to practice safety measures as advised, particularly washing your hands and practicing social distancing. And don’t forget to stay connected to the University through the ASU webpage and your ASU email.

Thanks,

The Division of Student Affairs and Enrollment Management


A Message for International Students

Hello International Hornets,

Spring Break will begin today for many of you who do not have classes on Friday.  As a precaution to the global Coronavirus situation - I am proactively collecting travel data.  Currently, the U.S. has issued a Level 3 travel ban to certain Asian and European countries.  This will not affect domestic travel during the spring break.  However, your travel and safety are my primary concerns.  Daily there has been new developments reported as sports events, large gatherings, travel, and the global economy are being impacted.  I need to know where you are, especially during the time period of March 13 - 22, 2020.  The data collected from this form is for DIA office use only in case of a state of emergency.

Everyone is required to complete this form immediately >>>>>> 2020 Spring Break Travel Form.

For those of you who will remain on campus during the break the office will be open.  I encourage each of you to stop by to chat, apply for OPT, watch TV in the office lounge, or have a snack provided by me.  Due to the fear and emotional trauma this may be causing some of you since your loved ones are in different parts of the world is important to me and my colleagues.  If you want to have a DIA town hall meeting to discuss the current climate of Coronavirus we can make that happen as well.

*It is imperative that everyone is monitoring the ASU website (https://www.alasu.edu/coronavirus for updates as well as your emails from this office and the university).

Thank you for your time and attention to this matter.  Each of you have my cell phone number so feel free to text, call, email, or whatsapp me.

Please use the link below to complete this required form:

2020 Spring Break Travel Form

 

With Hornet Pride,

Dr. Linwood B. Whitten

Director of Diversity and International Affairs