April 20, 2020

ASU Board Enacts "Pass/Not Pass" Option For Spring Semester 

- This option is only being used for ASU undergraduate students for the Spring 2020 semester -

- The new policy gives ASU students a choice; they may also opt to receive regular letter-grades just as before the pandemic -

On April 20, the Alabama State University Board of Trustees (BOT) held a video-meeting of its full board members and voted to enact a new "pass/not pass" grading option for ASU students only for the Spring 2020 semester.

President Quinton T. Ross Jr. said that after much deliberation by the campus stakeholders, including officials in the office of Academic Affairs, ASU's academic deans, the Faculty Senate, and the office of Student Affairs and Enrollment Management, the “pass/not pass” policy was developed and presented to the Board of Trustees for their consideration. The Board’s favorable vote allows students the choice to have their Spring 2020 grades classified as "pass/not pass."

"I want to thank the ASU Board of Trustees and our faculty and staff for their vision, commitment and patience as we move forward in a difficult time to continue providing quality instruction to our students," Ross said. "ASU is not alone in offering this option to its students, as other institutions of higher education across the nation are offering similar grading options during this unsettling time.”



ASU's interim assistant provost for Academic Affairs, Dr. Tanjula Petty, explained that the “pass/not pass” option was developed for the benefit of the students.

"Having the 'pass/not pass' option at this unprecedented time will provide flexibility to students within an ever-shifting set of circumstances, which are beyond their control," Petty said.  "Faculty and instructors will continue to assign letter grades at the end of the Spring 2020 academic semester and students will be able to view their letter grades in the online Hornets Web before requesting to convert their letter grades to the new ‘pass/not pass’ choice," Petty explained. 

Petty said the ‘pass/not pass’ option minimizes the risk of students having their GPAs lowered because of challenges caused by the COVID-19 pandemic, particularly academic transitions they have undergone while learning online.


Petty emphasized that the University strongly recommends that students speak to their academic advisers to discuss the intended and/or unintended consequences of choosing the ‘pass/not pass’ grade option before making a decision.


Students who select the ‘pass/not pass’ grade option should know that receiving a "pass" grade will not count towards their numerical grade point averages (for purposes of scholarships and otherwise); however, all courses with a "pass" grade will satisfy the curricular, major, continuation, semester hours and graduation requirements. 

"We strongly encourage all students to consult with their ASU academic advisers first because once they make a decision, ASU will not be able to reverse the action," Petty stated. 


Students who do not choose the new pass/not pass option simply do not have to do anything, and they will continue to receive a letter grade just as they have before. 

"It's the student's choice. We have done this because the success of our students is paramount to us at Alabama State University," Ross said. "This new option is a choice we offer to our undergraduate students so they may best complete their courses and move forward towards their ASU degrees."

Student’s may access the “Pass/Not Pass” form by visiting and clicking on the “Students” icon. The form will be posted by on the website by 5 p.m. on April 21.

Graduating seniors must submit their forms by April 24.  All other ASU students must submit their forms between April 27 and May 15, 2020. 

Pass/ Not Pass Introduction

Alabama State University Board of Trustees has adopted a Pass/Not Pass grading option for undergraduate courses impacted by the transition to virtual instruction.

This decision was made after consultation with several stakeholder groups, including the Office of Academic Affairs, the Council of Academic Deans, and the Faculty Senate.

Details on the Pass/Not Pass (P/NP) grading option:

  • The P/NP option applies to undergraduate courses offered throughout Spring 2020. 
  • Courses taken for P/NP grades during Spring 2020 will count towards curricular, major, academic progress, and graduation requirements.
  • Grades of P and NP will not be factored into a student's grade point average.
  • Faculty will grade students as usual during the semester, and submit the letter grade (A, B, C, D, F, or I) to the Office of Records and Registration following the standard submission process.
  • Students can select the courses which they choose to receive a P/NP designation.  If a student desires to keep the letter grade, there is nothing that needs to be done.
  • This can be applied to any or all courses changed to virtual instruction. Graduating seniors must submit between April 21-April 24, 2020.  All other ASU students must submit between April 27 or when grades are posted and submitted by May 15, 2020, by submitting the Pass No Pass form located on this webpage.  If no form is submitted, the letter grade will be recorded for the course.
  • This policy does not apply to graduate level courses/programs.
  • This policy excludes courses with requirements of licensing bodies.
  • This policy excludes courses with requirements of programmatic accreditors.
  • There may be other courses excluded as deemed necessary by the university. 

Pass/ Not Pass Procedure

  1. All student grades (according to the current grading system) will be posted in Hornets Web at the culmination of the Spring 2020 semester. 
  2. Graduating seniors must submit between April 21-April 24, 2020All other ASU students must submit between April 27 or when grades are posted and submitted by May 15, 2020, by submitting the Pass No Pass form located on this webpage.
  3. Students are advised to receive consultation from their advisor and office of financial aid before designating the Pass/Not Pass option.
  4. Students will have the option to keep the letter grade earned or select the Pass/Not Pass option in approved courses. 
  5. Students must submit the form via the webpage.
  6. The Pass/Not Pass Option Form results will be routed for review to the Academic or Program Advisor. 
  7. Students are responsible for selecting the Pass/Not Pass options by the deadline. 
  8. Students can maintain the letter grades earned without selecting the pass/ not pass option.
  9. Students are responsible for monitoring their myasu email accounts for communication related to Pass/Not Pass approval. 

Pass/ Not Pass Course Exclusion

Course Exclusion PDF




Pass/Not Pass FAQs

Alabama State University Moving to Alternative and Online Instruction in Response to COVID-19

We understand you may be experiencing anxiety around everything that is happening. Alabama State University is dedicated to ensuring the continuity of instruction in an alternative and online format. As always, we are here to help faculty and students complete the semester successfully. We are transitioning as many University operations online as possible. Below you will find the answer to many of your academic and learning support concerns. 


Communication:  It is important that we remain in consistent and frequent communication.  Therefore, be attentive to your Blackboard announcements and your ALASU email, as these are the official means of communication.  As always you can find new updates on the ASU website, and you can visit for additional updates as they become available.

Status of Courses: Face-to-face classes will be transitioned to online courses effective March 30, 2020 – April 24, 2020 (the last day of classes).

For courses that were previously online: Prior to this week, if your course for undergraduates/graduates was delivered online asynchronously (meaning that the instructor posts content for students to complete on their own by certain dates), then continue to follow the same schedule modifying any due dates during the spring break period provided by the University. Faculty should communicate any new dates to their students.

Final Exams: A determination will be made in the coming weeks about the final exams. Please be attentive to your Blackboard announcements and your ALASU email. 

Graduate and professional students:  Please contact your respective programs for additional guidance.

Clinicals, Internships, and Practicums:  Students conducting clinical activities or student teaching should consult your respective program leadership for guidance.

Lab Instruction:  Faculty will be sending out information to their students about how work will be conducted for their specific lab class. Monitor your ALASU email.

Tutoring and Learning Support:  The Academic Labs will not conduct face-to-face interaction with students; however, all Tutoring, Writing and support programs will be available as virtual appointments. We encourage all students to take advantage of these resources as distance learning has unique challenges. Appointments can be made by sending an email from your ALASU email account to the specific lab, or visiting the YouCanBookMe link for each lab, or scanning the QR Code for the lab in which you are seeking assistance. 


Math Lab – 

Email Address:

Link to Set Appointment:

QR Code for Math Lab


Writing Lab –

Email Address:  -

Link to Set Appointment:

QR Code for Writing Lab



Email Address:

Link to Set Appointment:  

QR Code for CSTEM Lab


Reading Lab –

Email Address:  

Link to Set Appointment:

QR Code for Reading Lab:





Levi Watkins Learning Center: The Levi Watkins Learning Center will not open doors for public, but will provide the following services:

  • Provide Information/Reference/Research Consultation via Live Chat, SMS, Email, and Telephone to help students for classes needs
  • Provide online instructions (via Blackboard, LiveChat, Libguide, etc.) to search materials in subscribed Databases and deliver available resources
  • Digitize frequently requested Course Reserve Books, provide online access for ASU students
  • Library Online Catalog, Databases are available 24/7 for remote access

I have checked out materials from the Levi Watkins Learning Center. Students should return the materials when the semester is over or when they return to campus.

Summer School: ASU Summer School will still take place, but we don’t know yet whether campus will support the traditional learning environment, online, or a combination. ASU will follow guidance from federal and local public health officials to ensure that you are safe.  We will provide information as we have it.

Spring Rental Returns: Rental check-in grace period has been extended. A definite date will be communicated in the near future.

Summer Textbooks Purchases:  As students prepare for the summer term, you may be thinking about where to purchase textbooks.  Students can visit the bookstore website 24/7 for all campus needs (course materials, apparel, etc) here is the link specifically for textbooks.


Blackboard Resources and Training Modules for Students