Human Resources

The University offers a program of group medical insurance which includes both basic medical and major medical insurance for employees and their dependents. This plan does not include insurance for loss of income resulting from illness or injury.

Group medical insurance is available only to full-time employees whose term of employment is nine months or longer.

Group Term Life and Accidental Death and Dismemberment Insurance are included in the Group Life Insurance Plan.

A Group Term Life Insurance/Accidental Death and Dismemberment Plan is provided to all full-time employees with the premiums paid for entirely by the University. Eligible employees may purchase at their own expense additional term life insurance above the amount provided in the basic plan.

All employees who work more than 20 hours per week on a regular basis and who have completed one year of service with the University are required to become members of the Teachers’ Retirement System of Alabama. Each employee is required to contribute 5 percent of his/her total annual salary to the Retirement System, and the amount paid into the system by each employee is supplemented by an allocation from the state legislature. After 10 or more years of creditable service, a member has a vested interest in the Teachers’ Retirement System and may apply for a monthly benefit check upon reaching age 60.

Employees Must Complete the Following Forms:

• Vet 100 Employment Survey
• Handbook Receipt
• A-4, State Department Revenue Form
• W4, Federal Withholding Allowance Form
• Blue Cross Blue Shield Application
• MetLife Insurance Form
• Address/Emergency Record/Directory Card
• NS Form 1-9, and New Hire Reporting Form
• Teachers’ Retirement Form (Form 100)

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List of Benefits:

Medical Benefits

Group Health Care Plan

Group Dental Benefits

Flexible Spending

Disability Insurance

Group Life Benefits

 

APPLICATION PROCESS

Are the positions listed on the website current?
Yes. A position is removed from the website once it is filled.

Is there a closing date for the posted positions?
Positions with no closing date are considered "open until filled."

If I have missed the closing date for a vacancy, can I still submit my application for consideration?
No. An application can only be submitted online for consideration for positions currently open and posted on the Alabama State University website.

I want to apply for more than one position. Do I need to submit an application for each post?
Yes. Once you log in to your account, review the job openings and select the apply link at the right to apply for the position. Repeat this for each position that is of interest.

How soon can I expect to hear the outcome of my applications?
The department responsible for the vacancy will review qualified applications and contact applicants selected for an interview. There is no set timeline and each department varies based on position need. You can log in to your account and select the "application status" tab to review the status for your application.

I would need a visa, can I still apply?
Yes. The online application requires consent to provide documentation for authorization to work in the U.S., as well as a valid social security number.

I do not have an email address, how will I receive correspondence?
An email address, as well as a physical address, is required for completing an online application. An email address can be created for free from various email providers (i.e. Yahoo).

How do I know my application has been received?
You will see a confirmation on the screen immediately after selecting the "submit" button. An email may also be sent to you with the same confirmation information.

How can I view my online application history?
Log in to your account and select the "application status" tab to view applications we have on file for you, as well as the current status.

I have forgotten my password, what should I do?
On the applicant login screen, select the link "I forgot my username/password" and follow the instructions for retrieving/resetting this information. An email will be sent to you with further instructions, when necessary. Check spam and junk folders if an email is not found in your inbox.

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BENEFITS

Where can I find more information pertaining to University benefit options?
Visit the benefit section of the human resources webpage here and view the links on the left-hand side menu for more detailed information related to health, dental, leave, etc.

 

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NEW EMPLOYEE

ONBOARDING

Do I have to attend the campus tour?
Part of our new employee Onboarding process involves providing you with a campus tour. You will be guided by one of our Student Orientation Services members and it will take approximately 45 minutes.

As a new employee, what training is mandatory for me to take?

• Alabama Ethics Law: Required for employees whose base pay is $50,000 or more and/or employees with purchasing responsibilities. This video training is held in a classroom setting or can be taken online at your desk. If you take it on your own, a copy of the certificate of completion must be returned to the Office of Human Resources for placement in your personnel file.
• Exceptional Customer Service: Mandatory for all employees as soon as possible after the first day reported for work.
• Workplace Harassment: Mandatory for all employees as soon as possible after the first day reported for work.
   

What is the purpose of the ASU New Employee Checklist and how does it work?
This checklist is organized chronologically and helps hiring managers prepare for the arrival of new employees. Your hiring manager will use it as a guide to make sure he/she is covering the most critical topics new hires should be aware of. Please schedule a meeting with your immediate manager to request a review of this checklist.

What is Hornetsweb and how do I gain access to it?
Hornetsweb is your avenue to access a variety of personal employment and financial paths such as personal contact information, payroll and compensation data, direct deposit history, benefits, emergency contacts W2 forms, department authorized purchasing capabilities and vendor listings. Contact the IT Department at 229-4560 for access.

How do obtain my Employee ID number (EIN) and/or email address?
Contact the Office of Human Resources at (334) 229-4667 for your EIN. Contact MIS at (334) 229-4560 to obtain email information. EINs and email addresses may not be available until after three days of signing an initial employment agreement or attendance in a benefit enrollment meeting.

How do I obtain a Staff ID Card?
Visit the ID station (located outside of Beverly Hall) or call (334) 229-4751.

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GENERAL

Where do I find time sheets, staff leave request forms and other human resources forms?
Most forms provided for the Office of Human Resources can be found on our webpage here. Contact the Office of Human Resources at (334) 229-4667 with any questions or inquiries.

Where do I find faculty leave request forms and other faculty forms and/or documents?
Contact Academic Affairs at (334) 229-4231 for questions pertaining to faculty forms and the faculty handbook.

 

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