Alabama State University’s Office of Human Resources assists current and prospective ASU employees with information about benefits, policies, human resource services and much more. Our office is located on the second floor of the University’s main administrative building, Councill Hall.
Get information about the retirement program for ASU employees.
Employee Self-Service User Guide
Download the Employee Self-Service User Guide here. This guide gives instructions on accessing the PeopleSoft Employee Self-Service System.
Get contact information for the ASU Human Resources Office. Learn more.
Group medical insurance is available only to full-time employees whose term of employment is nine months or longer.
Group Term Life and Accidental Death and Dismemberment Insurance are included in the Group Life Insurance Plan.
A Group Term Life Insurance/Accidental Death and Dismemberment Plan is provided to all full-time employees with the premiums paid for entirely by the University. Eligible employees may purchase at their own expense additional term life insurance above the amount provided in the basic plan.
All employees who work more than 20 hours per week on a regular basis and who have completed one year of service with the University are required to become members of the Teachers’ Retirement System of Alabama. Each employee is required to contribute 5 percent of his/her total annual salary to the Retirement System, and the amount paid into the system by each employee is supplemented by an allocation from the state legislature. After 10 or more years of creditable service, a member has a vested interest in the Teachers’ Retirement System and may apply for a monthly benefit check upon reaching age 60.
Employees Must Complete the Following Forms:
- Vet 100 Employment Survey
- Handbook Receipt
- A-4, State Department Revenue Form
- W4, Federal Withholding Allowance Form
- Blue Cross Blue Shield Application
- MetLife Insurance Form
- Address/Emergency Record/Directory Card
- NS Form 1-9, and New Hire Reporting Form
- Teachers’ Retirement Form (Form 100)
|List of Benefits:|
|Group Health Care Plan|
|Group Dental Benefits|
|Group Life Benefits|
Alabama State University has implemented a number of policies to make the work environment a safe and fair place for employees. You’ll find information on several such policies below. You may also obtain copies of all applicable employee policies in the Human Resources Office, located on the second floor of the Councill Hall, the university’s main administrative building.
Background Check Policy
Alabama State University conducts background checks on all academic and non-academic job candidates post job-offer. This process is conducted to verify the accuracy of the information provided by the candidate and determine his/her suitability for employment. Learn more.
Discrimination & Harassment Policy
The University has a zero tolerance policy for discrimination and/or harassment. The policy applies to students, faculty and staff. Download a copy of the official ASU Discrimination and Harassment Policy.
Technology Policies and Procedures
Alabama State University’s Computer Usage Policies apply to all employees and students. The policies govern usage of the University’s technology assets, including but not limited to hardware, software, Internet, email and other forms of electronic communications. Learn more.
Alabama State University employees must conduct themselves in a responsible and professional manner at all times. The University’s Alcohol and Drug Abuse Policy addresses laws pertaining to drug and alcohol use while at work. Download a copy of the official ASU Alcohol and Drug Abuse Policy (.pdf)
Threat Response Protocol
Alabama State University recognizes that civility, understanding and mutual respect toward all members of the University community foster a climate intrinsic to excellence in teaching and learning. Violence or threats of violence on campus or at campus-sponsored events will not be tolerated. Learn more (.pdf) about recognizing, preventing and defusing a crisis.
2015-16 Bi-Weekly Pay Schedule
2015-16 Monthly Pay Schedule
2015-16 Student Pay Schedule
Notice of Concurrent Employment
Alcohol and Drug Abuse Policy as found in the Human Resources Policies and Procedures Manual.
Authorization Agreement For Direct Deposit
Background Check Policy as found in the Human Resources Policies and Procedures Manual.
Bi-Weekly Payroll Certification (Time Sheet).
Clearance Form (Financial and Property Clearance)
Compensatory/Overtime Request Form for Non-Exempt Employees only.
As approved by the Board of Trustees 10 27 2011
Instruction guide for accessing the Employee Self Service section of PeopleSoft to view/change Personal Information, Pay and Com
Request For Personal Leave Form
Staff leave request form for annual, sick, and compensatory leave.
Monthly payroll certification (time sheet) to be submitted to payroll.
2019 New Hire Request Form
Non-Instructional Performance Appraisal for employee performance and goal obtainment. Instructions included.
OSHA Form (On-Job Injury Form)
Re-Assignment Financial and Property Clearance
Application for Sick Leave Bank (SLB) Membership
20-Hour Student Time Sheet
This form is used to establish, and advertise student employment opportunities.
Request For Leave of Absence for Study
Travel Reimbursement Form
Travel-Estimated Travel Expenses
Violence Against Women Program (VAWP) Handbook
Are the positions listed on the website current?
Yes. A position is removed from the website once it is filled.
Is there a closing date for the posted positions?
Positions with no closing date are considered "open until filled."
If I have missed the closing date for a vacancy, can I still submit my application for consideration?
No. An application can only be submitted online for consideration for positions currently open and posted on the Alabama State University website.
I want to apply for more than one position. Do I need to submit an application for each post?
Yes. Once you log in to your account, review the job openings and select the apply link at the right to apply for the position. Repeat this for each position that is of interest.
How soon can I expect to hear the outcome of my applications?
The department responsible for the vacancy will review qualified applications and contact applicants selected for an interview. There is no set timeline and each department varies based on position need. You can log in to your account and select the "application status" tab to review the status for your application.
I would need a visa, can I still apply?
Yes. The online application requires consent to provide documentation for authorization to work in the U.S., as well as a valid social security number.
I do not have an email address, how will I receive correspondence?
An email address, as well as a physical address, is required for completing an online application. An email address can be created for free from various email providers (i.e. Yahoo).
How do I know my application has been received?
You will see a confirmation on the screen immediately after selecting the "submit" button. An email may also be sent to you with the same confirmation information.
How can I view my online application history?
Log in to your account and select the "application status" tab to view applications we have on file for you, as well as the current status.
I have forgotten my password, what should I do?
On the applicant login screen, select the link "I forgot my username/password" and follow the instructions for retrieving/resetting this information. An email will be sent to you with further instructions, when necessary. Check spam and junk folders if an email is not found in your inbox.
Where can I find more information pertaining to University benefit options?
Visit the benefit section of the human resources webpage here and view the links on the left-hand side menu for more detailed information related to health, dental, leave, etc.
Do I have to attend the campus tour?
Part of our new employee Onboarding process involves providing you with a campus tour. You will be guided by one of our Student Orientation Services members and it will take approximately 45 minutes.
As a new employee, what training is mandatory for me to take?
- Alabama Ethics Law: Required for employees whose base pay is $50,000 or more and/or employees with purchasing responsibilities. This video training is held in a classroom setting or can be taken online at your desk. If you take it on your own, a copy of the certificate of completion must be returned to the Office of Human Resources for placement in your personnel file.
- Exceptional Customer Service: Mandatory for all employees as soon as possible after the first day reported for work.
- Workplace Harassment: Mandatory for all employees as soon as possible after the first day reported for work.
What is the purpose of the ASU New Employee Checklist and how does it work?
This checklist is organized chronologically and helps hiring managers prepare for the arrival of new employees. Your hiring manager will use it as a guide to make sure he/she is covering the most critical topics new hires should be aware of. Please schedule a meeting with your immediate manager to request a review of this checklist.
What is Hornetsweb and how do I gain access to it?
Hornetsweb is your avenue to access a variety of personal employment and financial paths such as personal contact information, payroll and compensation data, direct deposit history, benefits, emergency contacts W2 forms, department authorized purchasing capabilities and vendor listings. Contact the IT Department at 229-4560 for access.
How do obtain my Employee ID number (EIN) and/or email address?
Contact the Office of Human Resources at (334) 229-4667 for your EIN. Contact MIS at (334) 229-4560 to obtain email information. EINs and email addresses may not be available until after three days of signing an initial employment agreement or attendance in a benefit enrollment meeting.
How do I obtain a Staff ID Card?
Visit the ID station (located outside of Beverly Hall) or call (334) 229-4751.
Where do I find time sheets, staff leave request forms and other human resources forms?
Most forms provided for the Office of Human Resources can be found on our webpage here. Contact the Office of Human Resources at (334) 229-4667 with any questions or inquiries.
Where do I find faculty leave request forms and other faculty forms and/or documents?
Contact Academic Affairs at (334) 229-4231 for questions pertaining to faculty forms and the faculty handbook.