ASU Satisfactory Academic Progress Requirements

Satisfactory Academic Progress (SAP) Requirements for Federal Financial Aid Recipients

All students at Alabama State University (ASU) who receive federal financial aid must make satisfactory academic progress toward the completion of their degrees at a pace of progression to ensure completion within the maximum time frame.

The University’s SAP policy is in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress status will be determined at least once each year, generally at the end of the spring semester. Students who meet or exceed SAP requirements will not be notified. Students who do not meet or exceed SAP requirements will be notified once the SAP review is completed.

General Rules:
1. A student must earn a minimum number of credit hours each semester to complete requirements for graduation.                      
2. The following shall be considered as credits completed:
    2.1  “A” through “D” grades 

3. The following shall not be considered as credits completed:
    3.1  “F”
    3.2  “W” –Withdrawal
    3.3  “I” or “P” -Incomplete (may be counted after the “I” or “P” is changed to another letter grade).
    3.4  Audit-No credit

4. Students with withdrawals, incompletes, failing grades, repeated classes, and classes not accepted for transfer credit will count toward the number of hours attempted. Failure to meet the requirements of satisfactory progress and academic good standing will result in the suspension or termination of financial aid eligibility.

5. A student seeking a second undergraduate degree will be allowed additional semesters, based on the prorated hours accepted from the prior degree.

6. A transfer student’s pace of progression to ensure maximum time frame will be prorated according to the credit hours accepted toward his/her degree by the University.                                                                                                                                                                                                7. All credit hours applicable to the current degree pursuit attempted through National Student Exchange Program (NSE), Study Abroad, and through Consortium Agreements with other institutions are counted in both attempted and earned hour calculations.                                       

8. Remedial classes are counted in both attempted and earned hours calculations although credits may not apply toward completion of degree requirements.They may also impact GPA calculations.

9. A student who changes his/her major is still responsible for completing his/her degree or certification at a pace of progression within the maximum time frame.

Former ASU Students Returning to Complete Their Degree:   

1. Former ASU Students who were not enrolled at ASU for the most recent regular semester (fall or spring) will re-enter at the SAP status earned at the end of their last ASU semester.

2. Complete academic transcripts for work attempted at other institutions since their last ASU enrollment are expected to be submitted to the ASU’s Registrar’s Office.

Maximum Time Frame Requirement:

A reasonable pace of progression to ensure completion within the maximum time frame of a program is defined as no more than 150% of the normal time to complete a degree program. Example: If your degree requires that you complete 120 credit hours, a reasonable pace of progression will be 120 credit hours x 150% = 180 credit hours. Your maximum time frame to receive financial aid is your first 180 attempted credit hours (15 semesters).

Qualitative and Pace Measures:

Incremental Evaluation Period

% of Credit Hours to be Completed

Cumulative GPA

1st year 67% 1.6
2nd year 67% 1.8
3rd year & beyond 67% 2.0
Graduate 67% 3.0

A probationary semester may be granted at the discretion of the Financial Aid Counselor. Conditions under which a student may receive a probationary semester may include but not limited to family circumstances, medical concerns, work circumstances, death, emotional concerns, accidents and any unusual circumstances. During the probationary period, the student  is required to successfully complete a minimum of 67% of registered hours during that semester, with the required GPA based on student’s year in college (according to the chart above).

1. A student must indicate in writing to the Financial Aid Counselor:

(a) reasons why he/she did not achieve minimum academic requirements                                                                                                                                                                                                         (b) reasons why his/her aid should not be terminated,
(c) what has changed that will allow him/her to make SAP at the next evaluation, and
(d) present an academic plan and successfully follow it.

2. The Financial Aid Counselor will review the appeal and determine whether the financial aid suspension is justified. The student will be notified in writing of the decision.

3. A student who would like to appeal the decision of the Financial Aid Counselor may do so in writing to the Financial Aid Appeals Committee, Financial Aid Office, Alabama State University, P. O. Box 271, Montgomery, AL 36101-0271.                                                                                                                                                              

4. A student requesting probation who cannot mathematically complete their program at pace of progression to ensure completion within the maximum time frame is ineligible to continue to receive financial aid.                                                                                                                              
In order to be reinstated, students who raise their cumulative standards to equal or exceed the minimum requirements of SAP should contact their financial aid counselor to be reinstated.